Watch this short demo for an overview of key service desk software features.
Total control of your service desk
From the moment a support call is raised with your service desk, it is vital that great customer service is the priority. Sunrise Service Desk software is delivered as part of our IT Service Management platform and is fully functional and highly configurable for teams that support internal users, external business customers, or both.
We understand how important the Service Desk is to all areas of the business, and so we have created a range of services within Sunrise ITSM that are designed to ensure that your Service Desk agents have the information they need, when they need it.
Incident
Management
Speed up Incident classification, increase your first call resolution or escalate complex issues to resolver teams with the help of Sunrise Incident Management.
1. What Does It Do?
- Classify Incidents quickly and gain a full audited history of all customer support interactions
- Increase first call resolution with detailed performance tracking of Service Level Agreement
- Monitor supplier performance for the role they play in resolving escalated issues
- Associate Incidents to Known Errors, Problems and Changes
- Raise Incidents via multiple channels of communications including phone, email, Self-Service or even an external application using our REST API
2. Key User Benefits
- A more efficient Service Desk with faster resolution times and happier end users
- Lower overall costs of service delivery
- Increased visibility across all Service Desk activities across Service Management disciplines
- A more consistent approach to service delivery
3. More Info
Service Desks are inevitably busy places. With disruptions to services happening, customer requests for information, and other day-to-day activities, we know that sometimes issues can fall into black holes. Organisations need to closely manage the competing demands for Service Desk resources, and rise above the noise, to provide a comprehensive Incident Management process.
Sunrise IT Service Management (ITSM) features fast Incident classification and instant access to past Incidents, Known Errors and a library of knowledge articles in order to increase your first call resolution. With Sunrise ITSM it’s easy to escalate complex issues to individuals, resolver teams, or even suppliers, to identify the resolution you need to get your customer working again. What’s more, this needn’t be a manual process thanks to an integrated business rules engine that allows you to automate key processes, such as routing Incidents to appropriate resolver groups, based on classifications or key events.
With Sunrise IT Service Management (ITSM) you’ll get a flexible way of logging, tracking and resolving your Incidents. Prioritisation of Incidents becomes a breeze, with automatic service level tracking, escalations, and proactive notifications to support analysts via internal messages, texts, or customisable e-mails.
With Sunrise’s 100% browser-based interface, you’ll always have access to your Incident queues no matter where you are, what device you have with you, or what time you access it.
1. What Does It Do?
- Deliver a catalogue of standardised products and services for greater control
- Define multiple levels of service such as Gold, Silver, and Bronze
- Track the lead and execution times for new products and services and the tasks involved in delivering them
- Keep a handle on costs and report on potential chargebacks
- Publish available products and services via the Self-Service portal for end-users to make requests, and track existing requests
2. Key User Benefits
- Improved customer satisfaction as expectations can be appropriately managed
- A more consistent delivery of products and services
- Greater control and visibility of the end-to-end services your organisation delivers
- Incident Management resolution is faster and more cost-effective with the support of a Service Catalogue
3. More Info
It’s not all about keeping the lights on. There’s a constant and growing demand for new products and services, with IT departments needing to constantly innovate in order to stay ahead. The need to manage this demand is critical to understanding and minimizing costs, while at the same time providing the services your business needs to grow, at the time it needs them most.
Sunrise IT Service Management allows you to create and sustain your own published Service Catalogue from a definitive, and approved, library of products and services. From this Service Catalog your customers can order pre-defined products and services from your IT Service Desk, and instinctively know what they’re getting, when they’re getting it, and how much it might cost.
All requests can be broken down into the specific tasks that are required to complete them. From initial authorisation to implementation, task templates can be built that automate the creation of tasks for common requests.
With Sunrise IT Service Management you can empower your customers to manage the services they need, at the time they need them, by making the Service Catalogue available via a Self-Service portal. New requests can be made, and existing requests tracked through the approval processes all the way to delivery.
ITSM Service Request Fulfilment
Fulfil your service requests with our integrated Service Catalogue and request fulfilment processes.
ITSM Problem Management
Sunrise IT Service Management has all the tools you need to manage the process of digging deep for the underlying causes of customer issues.
1. What Does It Do?
- Automatically search the Problem database for issues while investigating a customer’s issue
- Track the underlying root cause for all Problems
- Reduce the impact of Problems by publishing known errors and workarounds within the knowledge base
- Raise Change Requests to remedy underlying structural Problems
- Keep an eye on the financial impacts of problems and manage resource utilisation more effectively
2. Key User Benefits
- Faster resolution times
- Reduced calls
- A more stable IT environment
- Increased customer satisfaction
3. More Info
Effective Problem management sits at the heart of rooting out those underlying recurring issues that cause your customers to call. Left unchecked undiagnosed Problems have a significant and ongoing impact on your resources, availability of critical systems and services, and not to mention the reputation of IT.
Sunrise IT Service Management allows you to create new Problems from an Incident, or associate Incidents to existing Problems. By tracking details such as affected systems and information about potential workarounds, you can put important information in the hands of those who need it. You can even publish the problem details via self-service or via an announcement.
Fully integrated with Change Management processes, Problems can have Change Requests created for approval, or be associated to an existing Change record, providing full visibility from customer issue to the actual fix. Once the underlying issue has been resolved, and you close out the Problem, all associated Incidents are also marked as resolved, and populated with the fix details. Neat, tidy, smart working.
Improving the way in which you track and diagnose your Problems will increase visibility and transparency, improve knowledge sharing, and ensure more timely resolutions through effective Change Management. You can even reduce the likelihood of future issues by scheduling periodic checks on key infrastructure and services. Whatever your IT support needs, Sunrise has a solution for you.
1. What Does It Do?
- Automatically search approved knowledge articles relating to a caller’s issue and mark specific articles as the solution
- Provide feedback on quality knowledge by providing ratings
- Flag knowledge as out-dated or incorrect, or submit for review
- Document symptoms, cause and resolution details or link to external resources
- Reward knowledge authors based on quality of their submissions and real customer feedback, using gamification techniques
2. Key User Benefits
- A more consistent level of knowledge across support
- Increased customer satisfaction
- Reduced call volumes
- More knowledgeable and more motivated staff
3. More Info
Publishing and sharing knowledge across your Service Desk ensures your customers receive a faster, more consistent response, time after time. It even speeds the ramp-up time for new support staff. But by using Knowledge Management and publishing knowledge articles to your Self-Service customers, they can help themselves without ever having to contact support. Tap into the knowledge of your team and share information such as symptoms, cause and resolution details in order to better resolve Incidents, and track workarounds to Problems and Known Errors.
Once you’ve captured your knowledge don’t keep it to yourself. Organize your valuable information with simple category classifications and keyword tags, to ensure it can be easily found in the future. Dynamic searching will ensure that this published knowledge is presented to your support agents quickly and easily while they’re logging the details of an incident.
Having all your knowledge in one place will speed issue resolution, enable new staff to acquire knowledge rapidly, and can have a dramatic effect on the number of reported issues should/when you put this information in the hands of your end users. Watch the video on Intelligent Searching of knowledge management to learn more about how Sunrise IT Service Management can help you harness the information within your Service Desk.
ITSM Knowledge Management
Compile and publish information such as symptoms, cause and resolution details across your Service Desk. Better resolve customer incidents, and track workarounds to problems and known errors.
ITSM Service Level Agreements
Track Service Levels for end-users, assets or departments, and set base targets against priorities for the hours you work. Keep on top with alerts to your inbox when your commitments are in danger of being breached.
1. What Does It Do?
- Set Service Level Agreement targets based on defined priorities
- Automatically alert for when your SLAs are in danger of being breached
- Create a hierarchy of SLAs for preferred customers and VIPs
- Reporting and analysis of performance achievement against Service Level targets
- Generate reminders of impending SLA target failures and automate incident escalations
2. Key User Benefits
- Reduced number of breached SLAs
- Increased customer satisfaction
- Complete control over performance commitments
3. More Info
Keeping control of your Service Level Agreements (SLAs) is a critical element of successfully delivering against your Key Performance Indicators (KPIs) and ensuring continued customer satisfaction. Sunrise IT Service Management automatically calculates your response and resolution targets based on the impact, urgency and overall priority that has been set. Service level tracking also includes those external parties, such as suppliers, that are involved in the resolution of your Incidents and Problems. Your Service Level Agreements even take into account the hours you support and the days you have off, such as weekends and public holidays, or you can just “stop the clock” manually by putting Incidents on hold, while you’re waiting for a response from the customer.
Sunrise IT Service Management details your performance statistics per day, week, month, across the years, or broken down by groups or individual support agents. With your customers demanding a high quality service you’ll have all the statistics you need to back you up.
Let Sunrise IT Service Management take the stress out of tracking your performance.
For more info watch the video demo of Sunrise Service Desk.
1. What Does It Do?
- Build a comprehensive view of all contact interactions, the equipment they have, and the demands they place upon IT
- Accurately report on activities and identify your most common users
- Automate the population of the contact database by integrating with Microsoft Active Director or other LDAP Servers
- Contacts act like accounts allowing them to access self-service portal
2. Key User Benefits
- Increase visibility of all user interactions
- Get to know your supported users
- Avoid double-handling of contact information
3. More Info
Knowing who you support, what you support them for, and to what level, is vital in ensuring appropriate levels of support are provided when they are needed. Any lack of clarity can have a significant impact on the quality of support you provide not to mention the customer’s perception of IT.
Sunrise IT Service Management provides a centralised database of information about contacts, the departments they work for, and the locations they’re based in, so you’re never short of the right information when they need your support.
And there’s no need to double-handle contact information. You probably already have directories or other business applications that contain up-to-date contact information. You can integrate your Service Management platform with Microsoft Active Directory, or other LDAP servers, ensuring that new contact information is automatically added and you don’t need to duplicate their details.
All contacts managed within Sunrise IT Service Management can also have their own secure account to login to the self-service portal, allowing them to manage their own Incidents, requests and customer details.
Having a consolidated view of all your contact interactions ensures you gain a complete picture of your user-base, including a historic audit trail of conversations, training undertaken and acquired skills, Service Requests, and Incidents. A single picture of everything employee-related.
ITSM Contact Management
Gain a complete picture of all employee interactions from Service Requests and Incidents, through to allocated IT equipment, training undertaken, and all acquired skills.
ITSM Self-Service
Let your users interact with your Service Desk using a simple browser-based, Self-Service portal. Empower users to raise new Incidents or Requests, search for solutions, or monitor existing known errors, or service outages.
1. What Does It Do?
- Your agents spend less time taking calls, increasing their productivity
- Customers can access and manage information from wherever they are, using their favourite devices
- End Users can check the status of existing issues, provide updates and submit feedback
- Proactively show the status of services your customers subscribe to, and any issues currently being experienced
- Publish simple solutions to common problems so that your customers can help themselves
- Retain total control over who has access to the important information within your Service Desk
2. Key User Benefits
- Increased productivity
- Reduced call volumes
- Improved customer satisfaction
3. More Info
Offering your customers a first class experience is really a must if you want to encourage them to adopt Self-Service instead of picking up the phone. Your agents may not be available 24/7 and many customers would rather try to fix issues themselves in the first instance. With a simple to use interface, customers can raise their own support calls, search for solutions within an approved knowledge base, and keep their own information up-to-date. Your end users can even use their own domain username and passwords to login. No need for yet another set of user credentials to remember, or forget.
Self-Service is a proven method of dramatically reducing the volume of Incidents being reported to your Service Desk, freeing your agents up to be more proactive on the issues that really matter.
Keeping everyone up to date with important information is easy with Sunrise ITSM. Whether it’s a simple announcement about service desk opening times, changes to people and processes, or information about service availability, Sunrise ITSM lets you make announcements to individuals, groups, or the entire company via Self-Service.
Offer your IT users a first-class experience with Sunrise IT Service Management, and let them manage their own support issues by encouraging the adoption of Self-Service over picking up the phone.
1. What Does It Do?
- Publish announcements, questions, warnings, or other types of announcements
- Target announcements where they’re needed to specific individuals or groups, or even just send it to everyone
- Attach supporting documentation to provide additional information if required
- Set future publish dates that automatically make announcements available for others to see
- Automatically expire old announcements when they’re no longer relevant
2. Key User Benefits
- Reduce calls to the Service Desk and keeping everyone informed by proactively communicating important Service Desk announcements via Self-Service
- Reduce miscommunication by ensuring everyone is on the same page at the same time
3. More Info
There’s always something going happening on the Service Desk, and all too often you need to let others know of something important, whether it’s a major Incident, a known fault or service outage, or just an update on on-going project work. Keeping everyone informed, especially your customers, is no easy feat when you’re already a busy department.
Keeping everyone up-to-date with important information is easy with Sunrise Service Management. Whether it’s a simple announcement about Service Desk opening times, changes to people and processes, or information about service availability, Sunrise Service Management lets you make announcements to individuals, groups, or simply everyone, via Self-Service.
All announcements can be set to be published automatically allowing you the ability to define future announcements with ease. They can even be set to expire when the date has passed and the information is no longer relevant.
Whatever you have to say, however, you want to say it, you can be sure that Sunrise Service Management enables you to target your Service Desk’s announcements to the right people and at the right time.
Announcements
Ensure everyone is up-to-date with the latest Service Desk activities and information by publishing announcements to staff and supported end-users.
ITSM Gamification
Engage, motivate and reward your Service Desk staff with gamification. Earn badges for great customer service, compete in challenges against peers and level-up to show everyone your support prowess
1. What Does It Do?
- Win badges to show off your agents’ support prowess
- Gain experience as support agents go about their day-to-day role for positive contributions to support goals
- Level up through customisable tiers of experience
- Create challenges where Service Desk agents compete to be top of the leaderboard
- Build long-term Quests for the more adventurous player
2. Key User Benefits
- Motivated staff
- Improve levels of sharing knowledge
- Increased customer satisfaction
- Increased productivity
- Reduced staff turnover
3. More Info
All businesses strive to do more with less, and staff productivity remains crucial to great service to your employees. But keeping your Service Desk staff fully motivated while continually dealing with employee issues can be near impossible. With Sunrise IT Service Management you can apply gamification techniques that reward and challenge your agents to provide great support at all times. You can drive and motivate your support staff in a more engaging manner by providing rewards for exceptional effort and challenges for agents to compete among themselves.
Challenge, motivate and reward Motivating staff and making them feel they are part of a larger objective drives up standards, improves collaboration and helps share knowledge.
Many workers start their careers in a Service Desk, Customer Support Desk or Call Centre. This makes these ideal places to harness modern concepts such as gamification. Improve your Service Desk by designing agent rewards and begin recognising effort where it’s due.
1. What Does It Do?
With Sunrise IT Service Management you can empower your customers to manage the services they need, at the time they need them, by making an intuitive “shopping basket” style Service Catalogue available via the Self-Service portal. New requests can be made, and existing requests tracked through the approval processes all the way to eventual delivery.
- Manage and deliver a catalogue of standardised products and services that can be requested by your end-users or customers.
- Allow users to Filter, search and view the details of all available products and services
- Add products and services to your shopping basket, calculating total costs of orders
- Route new requests through different approval paths depending on who, what, and how much
- Automatically create new Service Requests upon order checkout to be managed by the Service Desk request fulfilment processes
2. Key User Benefits
- Publish products and services that can be requested by end-users
- Filter, search and view the details of available products
- Add products and services to a shopping basket
- Calculate total costs of orders
- Route new requests through service paths
3. More Info
There’s a constant and growing demand for new products and services from your business, as well as your customers. The need to manage this demand is critical to keeping costs down, while at the same time providing the services your business needs to grow, when it needs them. Sunrise IT Service Management allows you to create and sustain your own published Service Catalogue from a definitive, and approved, library of products and services.
From this Service Catalogue your customers can order pre-defined products and services from your IT Service Desk, and instinctively know what they’re getting, when they’re getting it, and how much it might cost.
ITSM Service Catalogue
Meet customer demand by quickly and easily creating and maintaining your own library of products and services with the help of Sunrise Service Catalogue.
What Our Customers Say
"Sunrise has been transformational in how we are now working and the data that we are able to capture and use."
"We saw that Sunrise’s employees are really enthusiastic about the company and hugely experienced. That made our decision very straightforward - Sunrise is just the right partner for us. Adopting the SaaS model means we don’t have to worry about release cycles or server management either, as it’s all managed by Sunrise."
"As with the entire NHS, we have a focus on efficiency, and Sunrise enables us to automate many of our processes, giving staff time to handle more complex, more challenging jobs where they can really add value."
"We have the ability to customise the platform for different areas of the university and have removed the need for a multitude of platforms from multiple providers."
"Flexibility, scalability, customisation and speed of implementation were paramount to us. Sunrise ITSM enabled us to improve and alter the way in which we logged and managed queries through to resolution, with a clean and simple user interface that staff could quickly and easily get to grips with."
"The relationship we have with Sunrise feels more like a partnership than a client / supplier dynamic. They have always responded to our feedback 100%, and gone out of their way to support us in our ISO/IEC 20000 undertaking."
"Thanks to Sunrise and ITIL we’re confident that we can deliver the service our customers require and better understand and respond to their changing needs, in a more digitally-driven world. "
"For us Sunrise were the clear choice. The system has a broad range of features and functions and it was the most cost effective answer to our needs."
"We’ve been using Sunrise for nearly three years, without any failures, giving us reassurance and allowing us to focus on supporting the work of the council, its staff and councillors. We particularly like the ease of use, and the intuitive interface that we’ve been able to customise to meet our needs in every area."
Using Sunrise ITSM
Leading law firm Womble Bond Dickinson uses Sunrise’s ITSM functionality to track the numerous services that IT supports. “IT teams understand that they need to constantly improve if they are to deliver the service that the wider business demands. Womble Bond Dickinson has embraced this drive for continuous improvement and is seeing the benefits that better control, automation and powerful reporting deliver across its operations.”